How to Simplify IFTA Filing
IFTA filing doesn't have to be a quarterly nightmare. Here's how owner-operators can simplify the process and get back on the road faster.
Track as you go
The biggest mistake is waiting until quarter-end to piece together your miles and fuel. Start tracking from day one:
- Miles by jurisdiction — Know exactly where you drove. No more guessing state lines.
- Fuel receipts — Snap a photo at the pump. Attach it to the right jurisdiction.
- Offline-first — Your data stays on-device. No cell service? No problem.
One export, done
When the quarter closes, you shouldn't spend hours in spreadsheets. A good IFTA workflow gives you:
- A summary of miles and fuel by jurisdiction
- MPG calculations and tax estimates
- Every receipt attached for audit protection
Generate your package, send it to your CPA, and move on.
What to look for in an IFTA app
- GPS-based tracking — Automatic jurisdiction detection
- Receipt capture — Photo or manual, with OCR where possible
- Transparent math — You should see how every number was calculated
- Export-ready — PDF or spreadsheet format your CPA expects
Mileproof is built around these principles. Track while you drive, export when it's time to file.